Posting ID# 5387

August 20, 2018

POSITION:  Senior Account Technician

LOCATION:  Fiscal Services - District Office

OPEN TO:  Employees of Carson City School District and external applicants.

APPLICATION PERIOD:  Closes August 31, 2018, or until filled.

SALARY & BENEFITS:  Grade 25.  Range begins with Step 1 = $18.95 per hour.  8.00 hours per day, 12 months per year with benefits according to the classified negotiated agreement. Employer-paid retirement, health and life insurance, sick leave benefits and personal leave.  A new classified employee may receive up to a maximum of five (5) years of previous outside work experience.  The prior position must be similar in nature and written verification of employment from the previous employer must be submitted to Human Resources upon employment. Per Administrative Regulation No. 311.1.

APPLICATION:  Complete the online application by clicking "Apply for this Position." The application will require:

• Cover letter
• Resume
• Copy of High School Diploma, or High School transcript, or GED Certificate, or degree from a higher education college/university,
• Last three (3) evaluations (if no evaluations or incomplete: submit documentation on why no or partial evaluations)
• Three (3) letters of recommendation dated within the last two years.

EDUCATION and EXPERIENCE: Graduation from high school or the equivalent.  A typical qualifying entrance background is completion of formal or informal training in accounting, business mathematics, use of computers, or a closely related field; and responsible specialized accounting experience at a technical level performing complex payroll, full charge bookkeeping and financial reporting duties; or experience at or equivalent to experience as an Account Clerk III in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities listed above; or completion of college level course work leading to completion of a major in accounting. Bilingual preferred.

Must be able to pass the pre-employment drug screen test.

This is a replacement position.

REASONABLE ACCOMMODATION:   The Human Resources Department will make efforts to provide reasonable accommodations to disabled candidates in the employment process.  If you have special needs, please notify the Human Resources Department at the time you turn in your application or at least three (3) days prior to an interview by calling (775) 283-2130.

 __________________________________________________________________________

 Carson City School District

Job Description

Job Title:           Senior Account Technician       

Location:           Fiscal Services                             

Department:     Accounting                                   

General Job Description:   

Under direction, to perform responsible, specialized sub-professional financial record keeping work; to have financial responsibility for a difficult set of financial records; to prepare financial and narrative reports; to have responsibility for all computer monthly closings; and to perform related work as required.

Experience or training required:

Knowledge of:  Bookkeeping and accounting principles; financial record keeping procedures; data processing and related financial record keeping; payroll record keeping; modern office equipment and procedures; business mathematics; basic leadership; Infinite Visions Accounting Software Program; computer terminal operating techniques; this function requires high level of accounting and knowledge of algebra and system programming.

Ability to: Perform difficult, technical accounting with a high degree of independence; plan, organize and schedule work to meet established priorities and timelines; understand and apply methods and procedures used in school district accounting; read, understand and apply budget, accounting, and fiscal policies and procedures; read, understand and apply specific provisions of assigned areas of responsibilities; prepare clear and concise financial reports; interpret and explain various procedures; resolve problems with tact proficiency; work under pressure of deadlines; operate a calculator and computer terminal quickly and accurately; direct the work of others, may be required for some assignments; operate a vehicle observing legal and defensive driving practices, may be required; understand and carry out oral and written instructions; establish and maintain effective proactive relationships with those contacted in the course of work.

Any combination of training, education, and experience, which demonstrates an ability to perform the duties of the position:  Graduation from high school or the equivalent.  The typical qualifying entrance background is completion of formal or informal training in accounting, business mathematics, use of computers, or a closely related field; and responsible specialized accounting experience at a technical level performing complex payroll, full charge bookkeeping and financial reporting duties; or experience at or equivalent to experience as an Account Technician in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities listed above; or completion of college-level course work leading to completion of a major in accounting.

Licenses or Certificates Required:

Possession of a high school diploma or equivalent certificate, a valid driver’s license issued by the state of residence and an original Social Security Card.

The Job Functions:

Positions in this class are assigned responsibility for a specialized area of accounting work which requires considerable interpretation and financial analysis.  Incumbents may exercise supervision over a small staff of lower-level accounting clerks involved in varied work of moderate difficulty.  Incumbents work with considerable independence in the development of procedures for their unit, may modify and manipulate computer programs and serve as a resource to other staff.

Essential Job Functions:

Prepares and audits statistical, financial and management reports; reconciles reports to control figures; audits registers and accounts payables; develops computer files for utilization in maintaining records and developing reports; utilizes generic computer programs to develop automated record keeping applications; inputs, verifies, balances; manipulates and formats data to produce reports and statements; reviews labor agreements; policy and legal requirements to establish and modify payroll procedures to ensure compliance; develops payroll schedules to conform to payroll processing calendar; plans and implements mass time sheets; audits payrolls; develops payroll forms, procedures and written information; processes and reviews semi-monthly payroll and supplemental payroll vendor checks, confers extensively with staff to resolve payroll reporting problems; prepares, audits and reconciles payment of various voluntary deduction, insurance and tax reports; performs verification of employee information into financial system; ensures the correct deductions are attached to the correct job position; audits and enters employee taxes, voluntary deductions, benefits and direct deposit information; reviews and audits DAC timesheet entries for accuracy; train and assist DAC managers with timesheet entry and related payroll questions; balances, electronically reports and processes year end W-2’s; checks account coding of salaries and benefits; assigns and reviews work of payroll clerical assistants; prepares payroll check register; records payroll data to ledgers; prints, bursts and distributes payroll checks; deposits taxes with bank; deposits direct deposit checks with bank; enters new employees and payroll changes; prepares worksheets of annual salary costs; enters tax tables; audits and enters all docks, overtime, student body funds, and miscellaneous timesheets; prepares employee data cards; prepares and reconciles W-2’s, performs double-entry bookkeeping in the maintenance of financial records; disbursement records; keeps financial records and processes employee garnishments and documents involved in financial transactions; posts to ledgers and journals; prepares periodic financial statements and reports; opens and closes books each fiscal year; prepares records for audit; makes arithmetical calculations; receives money and maintains records of receipts; issues purchase requisitions; composes correspondence independently on matters within work assignment; keyboards correspondence, reports and financial documents; trains assigned staff; prepares and posts journal entries; answers telephone and written inquiries and gives out authoritative information; works closely with Human Resources and DAC Managers in adding new job positions to the financial system (This is an internal control issue requiring only one appointment of the function.). Assist in troubleshooting issues with Infinite Visions Accounting Software; escalate technical problems to Information Technology Department or vendor if needed; generate Software Action Request for issues requiring revisions to be made by Infinite Vision programming team; reconcile Section 125 Flexible Spending Account for medical and dependent care reimbursement plan, and maintains a separate bank account for plan; coordinate transactions with third party Administrator; analyze Administrator invoices and submit for payment; responsible for process of Special Pay Plan for terminated employees and coordinate transaction data with Human Resources and various designated vendors; prepares Carson Montessori Charter School’s monthly billing and payroll services; maintain classified annualized leave factor calculation worksheet; print payroll and vendor checks when Accountant is unavailable; validates monthly pre-payments and reconciliation of actual prior month insurance premiums; provide back up assistance for group health care plan when Benefits Coordinator is unavailable; provide guidance to the other Account Technicians and back up assistance for daily cash draw down when Accountant is unavailable; purchase card holder for Fiscal Services Department; reconcile Petty Cash transactions for Fiscal Services Department to replenish cash; and performs related work as required.

Physical Demands and Working Conditions:

Strength:   Light Work – Lifting, carrying, pulling or pushing up to 25 pounds maximum.

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Notice of Non-Discrimination: The Carson City School District does not discriminate against any person on the basis of race, color, national origin, sex, disability, age, or on any other basis protected by state or federal law, and it provides equal access to the Boy Scouts of America and other designated youth groups. The following person has been designated to handle inquiries regarding the District’s non-discrimination policies: Title IX and 504 Coordinator, 1402 W. King Street, Carson City, NV 89703, (775) 283-2130.