Posting ID# 4771

August 22, 2017

POSITION:  Account Technician

LOCATION:  Fiscal Services - District Office

OPEN TO:  Employees of Carson City School District and external applicants.

APPLICATION PERIOD:  Closes September 5, 2017, or until filled.

SALARY & BENEFITS:  Grade 24.  Range begins with Step 1 = $17.70 per hour.  8.00 hours per day, 12 months per year with benefits according to the classified negotiated agreement. Employer-paid retirement, health and life insurance, sick leave benefits and personal leave.  A new classified employee may receive up to a maximum of five (5) years of previous outside work experience.  The prior position must be similar in nature and written verification of employment from the previous employer must be submitted to Human Resources upon employment. Per Administrative Regulation No. 311.1.

APPLICATION:  Complete the online application by clicking "Apply for this Position." The application will require:

• Cover letter
• Resume
• Copy of High School Diploma, or High School transcript, or GED Certificate, or degree from a higher education college/university,
• Last three (3) evaluations (if no evaluations or incomplete: submit documentation on why no or partial evaluations)
• Three (3) letters of recommendation dated within the last two years.

EDUCATION and EXPERIENCE:  Graduation from high school or the equivalent.  A typical qualifying entrance background is completion of formal or informal training in accounting, business mathematics, use of computers, or a closely related field; and responsible specialized accounting experience at a technical level performing complex payroll, full charge bookkeeping and financial reporting duties; or experience at or equivalent to experience as an Account Clerk III in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities listed above; or completion of college level course work leading to completion of a major in accounting.

Must be able to pass the pre-employment drug screen test.

This is a replacement position.

REASONABLE ACCOMMODATION:   The Human Resources Department will make efforts to provide reasonable accommodations to disabled candidates in the employment process.  If you have special needs, please notify the Human Resources Department at the time you turn in your application or at least three (3) days prior to an interview by calling (775) 283-2130.

 __________________________________________________________________________

 Carson City School District

Job Description

Job Title: Account Technician

Department: Fiscal Services

Reports To: Director of Fiscal Services or Designee

FLSA Status: Non-Exempt

Prepared By: Associate Superintendent Human Resources

Prepared Date: 8/93

Revised: 4/08, 8/22

General Job Description:

Performs clerical accounting work of routine to moderate difficulty involving payables, petty cash, travel arrangements, accounting, data entry; maintenance and processing of physical and computerized records; preparation and filing of statements and reports; including clerical and office support activities.

Experience or training required:

Knowledge of:  Bookkeeping and accounting principles; accounts payables; financial record keeping procedures; data processing and related financial record keeping; payroll record keeping may be required; modern office equipment and procedures; business mathematics; basic leadership may be required; computer terminal operating techniques. Perform all accounts payable functions including, but not limited to, auditing of account codes, processing of purchase requisitions and orders. Auditing and preparing vendor remittance of invoices for payment; places and tracks purchase orders; authenticating receipt of materials and/or services; originating and filing of vouchers for approval; timely and accurate payment of vouchers and annual tax reporting including 1099s.

Operates computerized accounts payable system.  Maintain a working knowledge of computerized accounts payable systems including initiating modifications to improve workflow and/or procedures with approval from supervisor.  Observe system operations and determine whether programs appear to be operating correctly.  Investigate and analyze potential problems and seek assistance from systems personnel where causes of problems are not apparent.  Seek guidance or clarification from supervisor if corrective action is different than established procedures.

Utilize governmental fund accounting techniques for school systems accounts payable programs. Prepare and compile statistical and financial data utilizing spreadsheets and accounting software programs. Trace errors and record adjustments to correct charges or credits posted to incorrect accounts. Maintain records required to supplement computer log, including resolution documentation and actions taken.

Communicates and works directly and frequently with all levels of district personnel and vendors to request proper documentation for processing payments, and to ensure accounts are current, accurate, and paid in a timely manner in alignment with district policies and procedures. Provide courteous, responsive and accurate information to employees, administration, outside agencies, and the general public. Treat sensitive information with confidentiality. Promote positive public relations and deal tactfully and diplomatically with employees, administration, outside agencies, and the general public.

Ability to:  Perform difficult, technical accounting with a high degree of independence; plan, organize and schedule work to meet established priorities and timelines; understand and apply methods and procedures used in school district accounting; read, understand and apply budget, accounting, and fiscal policies and procedures; read, understand and apply specific provision of assigned areas of responsibilities; prepare clear and concise financial reports; interpret and explain various procedures; resolve problems with tact and proficiency; work under pressure of deadlines; operate a calculator and computer terminal quickly and accurately; direct the work of others, may be required for some assignments; operate a vehicle observing legal and defensive driving practices, may be required; understand and carry out oral and written instructions; establish and maintain effective proactive relationships with those contacted in the course of work.

Any combination of training, education, and experience, which demonstrates an ability to perform the duties of the position:  Graduation from high school or the equivalent.  A typical qualifying entrance background is completion of formal or informal training in accounting, business mathematics, use of computers, or a closely related field; and responsible specialized accounting experience at a technical level performing complex payroll, full charge bookkeeping and financial reporting duties; or experience at or equivalent to experience as an Account Clerk III in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities listed above; or completion of college level course work leading to completion of a major in accounting.

Licenses or Certificates required:

Possession of a high school diploma or equivalent certificate, a valid driver’s license issued by the state of residence, and an original Social Security Card. 

The Job Functions:

Positions in this class are assigned responsibility for a specialized area of accounting work, which requires considerable interpretation and financial analysis.  Incumbents may exercise supervision over a small staff of lower level accounting clerks involved in varied work of moderate difficulty.  Incumbents work with considerable independence in the development of procedures for their unit may modify and manipulate computer programs and serve as a resource to other staff.

Prepares and audits statistical, financial and management reports; reconciles reports to control figures; audits registers and accounts payables; develops computer files for utilization in maintaining records and developing reports; utilizes generic computer programs to develop automated record keeping applications; inputs, verifies, balances, manipulates and formats data to produce reports and statements; reviews labor agreements, policy and legal requirements to establish and modify payroll procedures to ensure compliance; develops payroll schedules to conform to payroll processing calendar; plans and implements mass timesheets; audits payrolls; develops payroll forms, procedures and written information; confers extensively with staff to resolve payroll reporting problems; prepares, audits and reconciles various voluntary deductions, insurance and tax reports; check account coding of salaries and benefits; assigns and reviews work of payroll clerical assistants; prepares payroll check register; records payroll data to ledgers; prints, bursts and distributes payroll checks; deposits taxes with bank; deposits direct deposit checks with bank; enters new employees and payroll changes to computer; prepares employee data cards; prepares and reconciles W-2’s; performs double entry bookkeeping in the maintenance of financial records; transacts business for campus student organizations, the athletic program, publication and sale of the school yearbook, and activities such as the sale of class fees, student body cards, caps and gowns and jewelry; sells items and collects fees; issues receipts; accounts for cash collections and maintains student body cash collections and disbursement records; keeps financial records and processes documents involved in financial transactions; posts to ledgers and journals; prepares periodic financial statements and reports; opens and closes books each fiscal year; prepares records for audit; makes arithmetical calculations; receives money and maintains records of receipts; issues purchase requisitions; issues checks in payment of obligations of the student body; organizes and maintains procedures for the handling of such activities as paid admissions events, sales of publication subscriptions, student body cards and student organization fundraisers; sets up cash boxes; makes bank deposits and reconciles bank statements; orders tickets and supplies for student events and fundraisers; takes student identification photographs; maintains records of student insurance; prepares payroll for game officials, chaperones and others paid from student funds; composes correspondence independently on matters within work assignment; keyboards correspondence, reports and financial documents; trains assigned staff; prepares and posts journal entries; answers telephone and written inquiries and gives out authoritative information; and performs other duties as assigned.

Physical Demands and Working Conditions:

Strength: Sedentary/Medium - Exert force 50 lbs., frequently, and up to 10-25 lbs., constantly or a negligible amount of force frequently to lift, carry, push, pull or move objects.

Physical Demands: Frequent reaching, handling, fingering, talking and hearing. Vision: Frequent near acuity and occasional far acuity. Mobility to work in a typical office setting and use standard office equipment. Vision to read printed materials. Hearing and speech to communicate in person or over the telephone.

Environmental Conditions:

Climate controlled office setting with temperatures ranging from mild to moderate cold/heat. Exposure to noise levels ranging from moderate to loud and occasional to frequent time periods.

Hazards: Furniture, playground/office equipment, communicable diseases, chemicals (as related to specific

assignment), and power/hand operated equipment and machinery (as related to specific assignment).

Examples of equipment/supplies used to perform tasks:

Various computers, printers, typewriters, telephones, calculators, copy machines, digital scanners, digital finger printer, microfilm machine, badge maker, fax machines, filing cabinets, and related office equipment.

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When applying for a position, candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement.

Notice of Non-Discrimination: The Carson City School District does not discriminate against any person on the basis of race, color, national origin, sex, disability, age, or on any other basis protected by state or federal law, and it provides equal access to the Boy Scouts of America and other designated youth groups. The following person has been designated to handle inquiries regarding the District’s non-discrimination policies: Title IX and 504 Coordinator, 1402 W. King Street, Carson City, NV 89703, (775) 283-2130.